Georgia Association of Zoning Administrators

SCHEDULED BOARD MEETING

FRIDAY, SEPTEMBER 10, 2010

Callaway Gardens, Georgia

 

Board Members in Attendance:

          Randy Mannino

Norman Pope

Ken Patton

Steven Scholar

Darryl Simmons

Tom O’Bryant

Allison Slocum

Duane Treadon

Nancy Seegar

 

Board Members Absent:

Sharyn Darlington 

         

Others in Attendance:

          Pauletta Rogers – UGA

          Chrissy Marlowe - UGA

         

Vice-President Randy Mannino called the meeting to order at 11:16 a.m.

 

Copies of current financial report were distributed to all in attendance.  After review and discussion, Ken Patton made a motion, seconded by Duane Treadon, to accept the financial report.  Unanimous approval.

 

Discussion was held regarding the low interest rates currently being paid on certificates of deposit.  Ken Patton made a motion, seconded by Tom O’Bryant, to authorize the Secretary/Treasurer to research financial institutions to obtain best rates available when certificates of deposit mature and place them accordingly.  Motion passed unanimously.

 

Minutes of the scheduled board meeting held St. Simons’ Island were e-mailed previously to all board members and copies were distributed to all in attendance.  After review and discussion, Ken Patton made a motion, seconded by Tom O’Bryant, to approve the minutes of the board meeting held on July 21, 2010, as written.  Motion passed unanimously.

 

A report was made by Ken Patton representing the nominating committee of GAZA.  Discussion was held concerning the status of board member Sharyn Darlington who is no longer employed in the zoning field.  Since Sharyn’s term is set to expire in February, 2011, Ken made a motion, seconded by Darryl Simmons,

to leave the position open until the general membership has an election at the Winter Conference in 2011.  Motion passed unanimously.

 

Bylaws were distributed to all board members. Discussion was held regarding the composition of the board and the necessity of making sure that all areas of the state are covered with representation.

 

A report was delivered by Chrissy Marlowe of UGA on the continuing work toward possible establishment of a certificate program for GAZA.  The program will probably consist of core requirements that could be met within a three year time frame.  In order to judge the amount of interest in such a program, President Nancy Seegar agreed to develop a draft survey of questions which could be e-mailed or mailed to all of our members.

 

Pauletta Rogers of UGA provided all board members with copies of the summary sheets of evaluations for the 2010 Summer Conference held at St. Simons Island in July.  Pauletta discussed several changes that UGA has instituted regarding evaluations filled out by students to enable board members to understand better what the participants liked and disliked about the courses and the instructors.

 

The Winter Conference of GAZA will held at the UGA Center for Continuing Education in Athens, Georgia, on February 3 and 4.  The following sessions have been established by the Board to be presented at the conference:

1. What’s New with Telecommunication Towers - Doug Dillard

Thursday - February 3, at 9:00 to 10:15 a.m.

2. Ethics - Walt McBride

Thursday – 10:30 to 12:00 noon

3. (A)  Grant Writing and Administration – Allison Slocum

Thursday - 1:30 p.m. to 2:45 p.m.

4. Panel Discussion of Elected Officials – What are the expectations of elected officials from their staff regarding planning and zoning

Thursday – 1:30 p.m. to 2:45 p.m.

5. (A)  Agri-business and Zoning – Unknown Speaker

Thursday, 3:00 p.m. to 4:15 p.m.

6. Land Analysis to Support Zoning Decisions – Vernon Ryle

Thursday – 3:00 p.m. to 4:15 p.m.

7. Establishing a Fee Schedule – Bill Ross, Jr.

Friday –February 4, at 9:00 a.m. to 10:15 a.m.

8. Legal and Legislative Updates – Frank Jenkins

Friday – 10:30 a.m. to 12:00 noon

 

President Nancy Seegar will follow-up with everyone who committed to secure a speaker.  All speakers and programs must be confirmed by October 15, 2010.

 

A discussion was held regarding lapel pins for all members.  Pauletta Rogers of UGA indicated she was aware of suppliers and would get prices for the board to consider.

 

Giveaway for the 2011 Winter Conference was discussed.  Due to increasing costs and declining attendance, it was decided by the Board not to provide a give-away in February and ask the membership if they prefer one or not for future conferences.

 

Bingo will be the entertainment for the 2011 Winter Conference with the total of prizes not to exceed $1200.00.  Duane Treadon volunteered to remind members to bring door prizes from their local jurisdictions for the February 2011 Conference.

 

Discussion was held regarding whether a summer conference should be scheduled in 2011.  Available dates could be July 20 thru July 22 or July 27 thru July 29.  Pauletta Rogers reported that Callaway Gardens is offering a rate of $99.00 per night and Sea Palms has offered a rate of $129.00 per night.  Ken Patton made a motion, seconded by Steve Scholar, that we have a Summer Conference in 2011.  Motion passed unanimously.  Pauletta Rogers was asked to identify any other locations that might have the dates listed above available and report back to the Board by e-mail.  Ken Patton then made a motion that the Board vote on the location of the 2011 Summer Conference by phone or e-mail once Pauletta had gathered the information.  Tom O’Bryant seconded the motion.  After discussion, the Board voted to approve the motion unanimously.

 

A question was raised concerning the possibility of having our conference filmed to allow non-attendees an opportunity to view the entire program.  Ken Patton made a motion, seconded by Tom O’Bryant, to obtain pricing schedules and costs before making any decision regarding this possibility.  Motion passed unanimously.

 

With no additional business to transact, the meeting was adjourned at 1.34 p.m.